Submission of Abstracts

Abstract Submission Now Closed

The AOCR 2012 Scientific Program Committee invites the submission of abstracts on original work for consideration for a Scientific Paper, Educational Paper, Scientific Exhibit or Educational Exhibit in the meetings programs. Please note that reviewers may reallocate abstracts between these categories. 

Electronic Presentation Online System - RANZCR EPOS^TM

All accepted papers, posters and invited speakers will be asked to submit their presentation in electronic format using Electronic Presentation Online System (EPOS^TM). Please click here  to view examples from the RANZCR ASM 2011. Further correspondence and a link to the EPOS^TM will be provided when authors are notified of their acceptance. 

AOSR Member Submission 

Authors Grant 
Trainees/students from an AOSR member country with an accepted abstract are eligible to apply for a A$250 grant towards their registration. Documentation/proof for training must be provided in order to be considered for this grant. Please send your documentation by email to aocr2012@arinex.com.au. If your grant application is accepted you will be notified at the time of author notifications. Limited grants are available. 
Abstract Deadline Dates 

Abstract Deadline Dates
Deadline for receipt of abstracts	Extended to 2 April 2012
Authors notified of acceptance	21 May 2012
Early Bird deadline	9 May 2012
Author registration deadline	6 June 2012

Summary of Abstract Submission Instructions

Please read through the submission instructions listed below before preparing your abstract:

Step 1: Read the General Policies and Requirements for the submission of abstracts.
 
Step 2: Write your abstract following the Abstract Format and Layout Guidelines.
 
Step 3: Download Scientific Paper, Educational Paper, Scientific Exhibit or Educational Exhibit and insert/add your abstract text. Save as a .doc document to your computer. Abstracts must not exceed the 300 word limit.
NOTE: This word limit excludes national invited speakers who can submit an abstract of 500 words and international invited speakers who may submit full papers.
 
Step 4: Complete the Abstract Submission Form. It will be necessary to attach/upload the .doc copy of your abstract.
NOTE: Please print a copy of the abstract submission form for your records prior to clicking ‘upload’.

Invited Speakers – International Guest Faculty

Please note that all International Invited Speakers are not restricted to a word limit and are invited to submit full papers of their work. Please use the supplied template formatting guidelines and submit the abstract.

Invited Speakers – Australian and New Zealand Guest Faculty

Please note that all National Guest Faculty Speakers are not restricted to the 500 word limit and are invited to submit an abstract of 500 words in length. Please use the supplied template formatting guidelines and submit the abstract.

Notification of Acceptance

All abstracts will be peer reviewed. Abstracts will be blind reviewed (reviewers will be blind to the author details and institution(s) of origin). Notifications of acceptance will be sent via e-mail to the submitting author at the end of April 2012. Scientific and Educational Papers submitted for oral presentations that cannot be accommodated within the meeting program will be considered and reviewed for a place in the Scientific Exhibits / Educational Exhibits.

Accepted abstracts will not be published in the meeting proceedings; however authors will be invited to submit their abstracts via EPOS™. The organisers will not be held responsible for abstract submissions not received via the website or for submission errors caused by internet service outages, hardware or software delays, power outages or unforeseen events. Examples of previous EPOS submissions can be found at: http://posterng.netkey.at/ranzcr/online_viewing/index.php?module=view_login&task=

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General Policies and Requirements

Abstracts for the AOCR 2012 will be called in December 2011.

• All abstracts will be reviewed by the following criteria and the top ranking abstracts will be selected for an oral presentation:
1. Importance of the topic
2. Originality
3. Quality of study design
4. Academic contribution
5. Likelihood of provoking discussion
• All abstracts must be original work. An abstract should not be submitted if the work is to be published/presented at a major national or international meeting prior to the AOCR 2012.  The purpose of the abstract is to define the precise subject of the presentation to an audience.
• The presenting author will be required to register for the meeting in order to ensure their abstract(s) is included in the final program. Deadline for presenting author registration is Wednesday 23 May 2012.
• Please print a copy of the abstract submission form for your records prior to clicking the submit button.
• All submissions must be completed electronically via the online submission facility. If you are unable to submit in this manner, please contact arinex at aocr2012@arinex.com.au or phone: +612 9265 0700 for further information.
• All abstracts must be prepared according to the guidelines provided. Abstracts will be published as submitted.
• All presenting authors must include a 50 word biography with their abstract submission.
• All abstract submissions must be in English.

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Disclosure Statement

All presenters and chairs/facilitators of sessions are expected to disclose to the audience any significant financial interest or other relationship with:

• The manufacturer/s of any commercial product/s and/or provider/s of commercial services discussed in a presentation.
• Any commercial supporters of the presentation.

The intent of this disclosure is not to prevent a presenter or chair with a significant or other relationship with a commercial company from making a presentation, but rather to enable audience members to form their own opinions as to whether a presentation is biased or not. It remains for the audience to determine whether the speaker’s interest or relationships have influenced the presentation.
Significant financial interest or other relationship may include such things as:

• Support of individual or department research.
• Any support or financial incentives, current or past, which relate to the subject matter of the current presentation.
• Any stock ownership or options, employment, loan or financial relationship with a company whose product or service is directly connected to the topic of the presentation.
• Being a consultant for a company whose product or service would be directly affected by the subject matter of the current presentation.

Presentations must be free of any commercial bias:

• No commercial literature or audio visual material may be used.
• Trade or commercial names should be avoided unless necessary for clarity.

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Abstract Format and Layout Guidelines

• Abstracts should be a summary of the paper or exhibit and must not exceed 300 words (not including title, author(s) and affiliations) with the exception of National Invited Speakers who can submit up to 500 words, or International Invited Speakers who may submit full papers.
• An abstract must contain sufficient information so that if published it will be a complete report independent of presentation. The text should not contain statements alluding to results or conclusions not presented within the text.
• Abstracts must be single spaced with a clear line between paragraphs.
• Abstracts must be free of typographical and grammatical errors.
• Tables, graphs, images and references must not be included. These abstracts will not be published.
• Standard abbreviations may be used for common terms only. Otherwise, any abbreviation should be given in brackets after the first full use of the word. Abbreviations may be used in the title, provided the name in full is outlined in the body of the abstract.
• Scientific symbols must be spelt out in full English; symbols must not be used within abstracts.

A properly submitted abstract will include the following elements:

Title
The abstract title should be short, informative and contain the major key words. It should be in Title case, Arial, bold, 10 pt size, and left justified. 
Authors
Abstract titles should be followed by authors’ first initial and last name. Superscript numbers must be used to indicate the author’s institution, followed by city and country (in this order). Do not include degrees or professional titles (e.g. Dr, Prof., etc).

See example below:

B. Smith¹; M.R. Pattermore^1,2; L. Ward^2
1University of Sydney, Sydney, Australia
²University of Queensland, St Lucia, Australia

Abstract Body (Arial, 10pt size, single-spaced and full justified, maximum of 300 words)
A properly submitted abstract text for SCIENTIFIC PAPER or SCIENTIFIC EXHIBIT will include the following elements:

• Purpose
• Methods and Materials
• Results
• Conclusion
• Optional: Personal Information
• References

Abstract Body (Arial, 10pt size, single-spaced and full justified, maximum of 300 words)
A properly submitted abstract text for EDUCATIONAL PAPER or EDUCATIONAL EXHIBIT will include the following elements:

• Learning Objectives
• Background
• Imaging Findings OR Procedure Details
• Conclusion
• Optional: Personal Information
• References

Abstract Body (Arial, 10pt size, single-spaced and full justified, maximum of 500 words)
A properly submitted abstract text for INVITED SPEAKER (INTERNATIONAL AND NATIONAL) will include the following elements:

• Learning Objectives
• Main
• Optional: Personal Information
• References

NOTE: Compliance to the above specifications is imperative – any abstract that does not comply with these specifications will not be accepted for review.

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ABSTRACT TEMPLATE – SCIENTIFIC PAPER (ORAL) or SCIENTIFIC EXHIBIT (POSTER)

Title (Arial, Bold, Title case, 10 point font size, left justified)

First Initial. First Author Surname¹; First Initial. Second Author Surname²; First Initial. Third Author Surname³
(eg: B. Smith¹; S.T. Johnson^1,2; J. Davidson³)

¹Institution, City, Country (Arial, 10 point font size, left justified italics)

Superscript numbers must be used for reference to institution
(eg: ¹University of Sydney, Sydney, Australia
       ^1,2 University of Queensland, St Lucia, Australia
       ³ The Alfred Hospital, Melbourne, Australia)

(Arial, 10 point font size, full justified. Abstracts must not exceed 300 words) Purpose: Type text Methods and Materials: Type Text Results: Type Text Conclusion: Type Text Optional: Personal Information: Type Text References: Type Text

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ABSTRACT TEMPLATE – EDUCATIONAL PAPER (ORAL) or EDUCATIONAL EXHIBIT (POSTER)

Title (Arial, Bold, Title case, 10 point font size, left justified)

First Initial. First Author Surname¹; First Initial. Second Author Surname²; First Initial. Third Author Surname³

(eg: B. Smith¹; S.T. Johnson^1,2; J. Davidson³)

¹Institution, City, Country (Arial, 10 point font size, left justified italics)
Superscript numbers must be used for reference to institution
(eg: ¹University of Sydney, Sydney, Australia
       ^1,2 University of Queensland, St Lucia, Australia
       ³ The Alfred Hospital, Melbourne, Australia

(Arial, 10 point font size, full justified. Abstracts must not exceed 300 words) Learning Objectives: Type text Background: Type Text Imaging Findings OR Procedure Details: Type Text Conclusion: Type Text Optional: Personal Information: Type Text References: Type Text

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ABSTRACT TEMPLATE – INVITED SPEAKERS (INTERNATIONAL AND NATIONAL)

Title (Arial, Bold, Title case, 10 point font size, left justified)

First Initial. First Author Surname¹; First Initial. Second Author Surname²; First Initial. Third Author Surname³

(eg: B. Smith¹; S.T. Johnson^1,2; J. Davidson³)

¹Institution, City, Country (Arial, 10 point font size, left justified italics)
Superscript numbers must be used for reference to institution
(eg: ¹University of Sydney, Sydney, Australia
       ^1,2 University of Queensland, St Lucia, Australia
       ³ The Alfred Hospital, Melbourne, Australia

(Arial, 10 point font size, full justified. Abstracts from Australian and New Zealand Guest Faculty must not exceed 500 words) Learning Objectives: Type text Main: Type Text Optional: Personal Information: Type Text References: Type Text

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